Vendor — documents required
Every document below maps to a named Indian regulator. This is the same checklist our reviewers work from, published so there are no surprises.
Who this checklist is for
Implants, devices, pharmaceuticals, logistics or facilitation services. 4 documents are mandatory and 0 are optional but speed up review.
Mandatory documents for vendor registration
1. Business registration proof
Certificate of Incorporation, LLP agreement, partnership deed, or Udyam MSME registration — whichever established your business.
2. Firm or company PAN
The PAN of the registered business, not an individual's. We store only the last four characters.
3. GSTIN certificate
Active GST registration. We may ask for your latest GSTR-2B to confirm filings are current before enabling billing.
4. Bank account verification
A cancelled cheque or bank statement bearing the exact legal name of the registered firm. Required under anti-money-laundering rules and confirmed with a penny-drop.
How we handle your documents
Files are encrypted at rest and every time one is opened we record who opened it and when — including our own administrators. Access links expire after five minutes. We keep each document only for the retention period set against it, then destroy it automatically while keeping the record that it was handled properly.
Why we ask for a masked Aadhaar rather than a full one
Where Aadhaar is offered as identity proof, mask the first eight digits — DigiLocker will generate a masked copy for you. We store the document image and never the number. A passport or a DigiLocker-issued document is better still, and any of them is acceptable.